Recommended Setup for Spam

• Log into the new version of webmail at http://www.speedspan.com/ by clicking the “Spanmail Web” button.
• Find and click Options > Spam Control at the top right corner:
  
• Here are your options under the "Simple" settings.
  
• Click the Save button after you make your choices.
• The choices you make will depend partly on how you access email. See tne notes below.
• While you are here, explore the other items related to spam, e.g., the Address Whitelist. See Friends section below.

* Suspicious messages will go to the Spam folder with the choice shown above. That folder is visible in the left panel of webmail. It is also visible in your desktop email package (e.g., Outlook) if it is configured as IMAP, but not when configured as POP. So, if you use a desktop email program configured as POP, and you do not want to log into webmail to check for suspected spam, select the option to deliver the message to your Inbox. (Your email program may have an option for coralling messages marked as spam by the server.)

Filtering Exception filtering allows you to set up rules to tell the mail server what to do with specific messages. This allows you to move messages into folders, reject messages, or forward messages to other email addresses, bypassing the spam blocking features, and Friends filtering. (Filtering occurs after a message is rated for spam, but before spam actions are taken.)

• Log in to Spanmail Web and under Options, click Preferences and then the Filtering and Spam Control tab.
• If the -- section contains - Select the part of the Email you want to filter on. If the section selected contains whatever you put in the text field then it will be filtered.
• Move to folder - Select folder to receive filtered Email. Message will not appear in the Inbox.
• Copy to folder - Select folder to receive filtered Email. Message will also appear in the Inbox.
• Forward to Email address - Message will be forwarded to the Email address entered here. Check "Delete forwarded Email" to delete message from your message list.
• Delete or Vanish - Delete the identified message before you even see it.
• Add Filter - Select the position of your filter (see below).The default will add filter after the last one in list.
• Position - Filters are processed according to position (1 then 2, etc). Therefore if an Email matches more than one filter (e.g. From "myfriend@home.com" with the subject of "Coffee"), the matched filter with the lowest Position number will be processed first. If an Email has been moved or deleted, no more filters will be applied to that Email.
• Filter - Description of the filter. Clicking on the filter allows you to modify it.
• Up/Down arrows - This moves the selected filter up or down 1 position.
• Delete - This link will delete the filter.

Friends / Whitelist / Blacklist

"Friends" is a feature that helps control spam. Use the “Spanmail Web” webmail to access these settings following the first steps above (Options > Preferences > Filterng and Spam Control).

Click ‘configure’ in the the Safe address whitelist (Friends list) line.

We recommend fully implementing “Safe Sender Whitelist address filtering”. You can add email addresses to the whitelist directly (under Advanced Settings), or just let it be populated as you send email to those addresses.

There is also a Blocked Sender Blacklist if you want to stop mail from a particular address.